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Human resources

  1. Employer branding

You may contact us with questions about Job Days and/or when we announce our job vacancies.

In this context, we process certain Personal Data to handle various requests, including answering your questions, deciding whether to grant a particular request and following up on your feedback, and to inform you about job vacancies and opportunities. 

The list below describes the categories of data we process for these purposes, where your data comes from, the legal basis for this processing activity and with whom we may share the data.

 

Categories of data processed: address, email address, surname/first name, phone number, gender, CV

Retention period: strictly limited to the duration of the event, or, subject to your prior consent, for up to one year.

Source of data: Directly from you via email, on paper or contact form, or through third parties (such as the Job Days organiser and HR-Rail)

Legal basis for processing: Your consent

Recipients of data: HR Rail

Access to data: Access to personal data is limited to staff members involved in this data processing, including I-SCPA (event badging, surname and first name only) and I-HRO for employer branding (events).

  1. Internships

You may contact us with questions related to an internship.  In this context, we process certain Personal Data to assess your internship application.

The list below describes the categories of data we process for these purposes, where your data comes from, the legal basis for this processing activity and with whom we may share the data.

Categories of data processed: address, email address, surname/first name, phone number, gender, CV, studies and training, certificates and licences, hobbies and interests, cover letter

Retention period: strictly limited to the duration of the internship selection process, or, if applicable, the duration of the internship.

Source of data: Directly from you or through your school

Legal basis for processing: (a) during the stage of seeking an internship: your consent and (b) during the stage of negotiating and concluding an internship: the execution of the contract and necessary pre-contractual actions taken at your initiative. 

Recipients of data: IT service providers, your school (internship contract) and HR-Rail

Access to data: Access to the personal data is limited to staff of Infrabel and HR-Rail involved in this data processing, including the hiring manager and I-HRO, HR-Rail staff responsible for the selection, the contractual part and administrative follow-up. 

  1. Headhunting

We may contact you regarding one of our job vacancies.  In this context, we process certain Personal Data to manage the various stages of headhunting, including the compilation of our talent pool.

The list below describes the categories of data we process for these purposes, where your data comes from, the legal basis for this processing activity and with whom we may share the data.

Categories of data processed: address, email address, surname/first name, phone number, gender, CV, studies and training, certificates and licences, hobbies and interests, cover letter

Retention period: for the duration of headhunting, up to a maximum of six months.

Source of data: Directly from you via email, on paper or contact form, or via jobs.infrabel.be, external recruitment websites (e.g. Jobat.be or Vacature.be), Forem/Actiris/VDAB (provided you have given your prior consent), LinkedIn (when you indicate your interest in a new position or via a direct message), your school (provided you have given your prior consent)

Legal basis for processing: Your consent

Recipients of the data: the Infrabel recruiter or, where appropriate, the HR-Rail recruiter

Access to data: Access to personal data is limited to staff members of Infrabel and, if applicable, HR-Rail, who are involved in such data processing.

  1. Selection

HR Rail may contact us regarding a job vacancy and/or when you apply for one of our jobs. In this regard, we process certain Personal Data to assess or evaluate your suitability for the position for which you are applying

The list below describes the categories of data we process for these purposes, where your data comes from, the legal basis for this processing activity and with whom we may share the data.

Categories of data processed: address, email address, surname/first name, phone number, gender, CV, studies and training, certificates and licences, hobbies and interests, cover letter

Source of data: via HR-Rail

Legal basis for processing: Pursuant to the provisions of the Law of 23 July 1926 on SNCB and Belgian railway personnel, recruitment and selection activities are primarily the responsibility of HR Rail in its capacity as the lawful employer.

However, Infrabel also plays a role in the selection of candidates, in its capacity as de facto employer. Consequently, to be able to do this, Infrabel acts as a separate data controller from HR-Rail.

By applying for an open Infrabel vacancy, you consent to the processing of personal data by Infrabel for the purpose of selecting candidates.

If you would like to know more about this, we invite you to read the Privacy Policy on this topic, which can be found here.

Recipients of data: IT service providers and HR-Rail.

  1. Management of external service providers and interns

As soon as you carry out an assignment as an external service provider for Infrabel, or when you apply to carry out an assignment (whether as a fixed-price assignment, or as a service provider under instruction, whether in execution of a public tender or outside of one, e.g. in execution of a framework agreement), or when you undertake a traineeship with Infrabel, Infrabel processes a limited number of personal data in order to be able to correctly execute our agreement with you (or with the client). More specifically:

  • To provide you with information on the practicalities of your assignment (where you need to be, at which work site, who will meet you, useful links and contacts, first meetings to be set),
  • To provide you with information about what is expected of you, using applicable policies (including the security booklet, acceptable use policy and privacy policy), and logging of your use of our network resources.
  • To provide you with the necessary equipment,
  • To arrange the necessary access (applications, buildings, servers, etc.),
  • For internships, to choose an internship supervisor and inform the team and other stakeholders which you will be assigned to, and training if necessary 
  • If necessary, to arrange invoicing and follow-up of your timesheets.

The list below describes the categories of data we process for these purposes, the source of your data, the legal basis for this processing activity and any parties with whom we may share the data:

Categories of data processed for onboarding: Personal identification (surname and first name, end of eID), demographic information (date of birth, gender, nationality, position), contact information (address, email).

Categories of data processed for execution of an agreement: Personal identification (surname and first name), demographic information (date and place of birth, gender, nationality, position), contact information (address, email, phone number), information on your education (studies and trainings / certificates / licences).

Source of data: directly from you or from your employer or the contractor of the public tender, in execution of the agreement, and/or from Infrabel's Procurement Department

Retention period: The onboarding information is stored in a central location in the Infrabel Onboarding application for 30 days. These are then included in Infrabel's IT systems throughout the duration of your assignment and then kept for 10 years for archiving purposes.

Legal basis for processing:  execution of the agreement and necessary pre-contractual actions taken at your initiative. 

Recipients of data: IT service providers

Access to data: Access to personal data is limited to Infrabel staff members involved in monitoring and handling the management of external employees and interns, such as the local human resources offices, the HR admin, I-ICT (access), Infrabel Academy and the immediate supervisor (the latter, limited to their own new arrivals).

General Privacy Policy